Vendor Inventory Control Instructions
There
are many 1000's of item checked into the Newport inventory during a 7 hour period
Friday evening. In order to protect the investment of the individuals and commercial
stores, the following inventory management practices must be met:
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Ski/Snowboard
Shops
-
Check-in on your prearranged time. Submit your preference in the shop
registration form. The time will
be confirmed. Drop-off in the South side bus turn-around
for hard goods and on the North side by the outside gym for soft
goods. You can only get in south bus turn-around by going west (turn right
from Factoria Blvd) on Coal Creek Parkway. There will be no customer parking
in the turn-around. Trucks can be parked in any of the lots over night.
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Inventory
Condition / Cost
We need a wide variety our equipment, both in terms of condition and cost
to satisfy our customer set. Individual contributors provide enough low
end gear/cost to generally meet that need. Large quantities of low value
(low price, poor condition, rental gear) may be refused.
- Inventory
Check-In/Out
We allow Shops, with a good reputation and prior consent, to bring in
inventory. We do not use special inventory tags or forms, you supply your
own tags. We do not check gear in or out. This is easiest and quickest way
to get inventory into the swap, both for the Swap and for the Shop. For your
payment, we collect inventory tags from the items sold, sort them by supplier,
item type, and cost and pay based on the tags collected.
Check In/Out is basically just moving the gear back to your vehicle. Please
group like items to make moving the gear more efficient. Swap Volunteers will
assist moving the inventory.
Note: Provide an example of your inventory tag upon check-in to positively
identify the tag of your sold items. The inventory tags used with this approach
must CLEARLY identify the Store Name (or something UNIQUE). NOTE:
If your tag looks like another store's tag and is not clearly identifiable,
your sales may be credited to another store. If the item has your Store's
name on it, the customer also will likely come to you for follow-on services.
- Inventory
Tag Attachment
We have to reconnect several hundred tags to items each year. This is a HUGE
problem for us and causes inventory errors which may cost you money! Please
use solid fastening materials and heavy inventory tags!! Also check-in with
the Help/Problems desk to introduce your crew and identify the types of gear
that you brought.
We may also refuse inventory if it is obvious that we are going to have
problems either identifying who the tags belong to or with tags that are of
low quality or not properly attached.
- Boots:
Fasten securely the inventory tag to the boot. Connect the boots together
with string long enough to walk with both boots on.
Poles: Secure both poles together with tape, rubber bands, etc. Attach
the inventory tags securely around one or both poles.
Skis/Snowboards: Tape (wide plastic tape) the inventory tag on the front
end of a ski/snowboard. Put a wide rubber band on each end of the skis.
Do not tape skis together! Do not put inventory tag on plastic wrap
around skis!
Clothing / Misc.: Securely fasten the tag to the item. Use heavy tags
or tape the fastener to the inventory tag to ensure it doesn't tear off during
transportation or during the sale. The tag must be attached securely to the
item even if the item is in a bag or box. People WILL remove it from the bag
and the tag WILL be lost making the item unsaleable.